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SUMMARY OF POSITION: 

The Special Events and Advisory Boards Coordinator reports to the Director of Alumnae/i Relations &Advisory Boards and works closely with alumni, campus constituents, Institutional Advancement, donors and other friends of the college. 

The role is responsible for the execution of a comprehensive development and alumni relations event strategy in support of fundraising and alumnae/i engagement objectives for Converse College. The Coordinator is responsible for implementing alumnae/i engagement initiatives for the school such as reunions, coordinating Board meetings and donor / stewardship events. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Coordinate and manage an events strategy to cultivate, recognize, and engage alumni and donors, including developing comprehensive timelines for event planning and execution, managing the creation of promotional materials; coordinating publicity; coordinating staff functions; overseeing completion of tasks; and researching and composing background information and talking points for program hosts and speakers. Types of events may include:
    • Annual Reunion Weekend
    • Bi-annual Board(s) meetings
    • Legacy Hooding
    • Junior Ring Ceremony
    • Senior Candlelight Dinner
    • Founder’s Day
    • Chapter Events
    • Other events may be added

 

  • Coordinates with the President’s Office involving President’s interaction with high-level donors and participation in donor-related events
  • Work with key Converse administrators, including the President’s office, other Converse Schools and departments, board members, alumnae/i, and donors to conceptualize events, secure speakers, create invitation lists, support event promotion, and manage logistics.
  • Partner with front-line fundraisers and donor relations staff to secure, educate, and steward hosts for events. Manage follow-through with event hosts to receive payment and provide gift-in-kind credit to donors.
  • Work with IA staff to track and record volunteer participation and event attendance in the College alumnae/i database.
  • Other duties as assigned.

JOB SPECIFICATIONS:

  • Minimum Associates Degree
  • Experience in event planning, donor relations, development, or comparable experience is preferred
  • Professional and engaging interaction with alumnae and the external community required

KNOWLEDGE/SKILLS:

  • Self-starter, high energy and goal oriented
  • Extensive understanding of the value of a liberal arts education, the benefits of a historic single-gender institution and a passion for the mission, history, culture, and future of Converse College
  • Excellent organizational, communication and personal relationship skills
  • Proven ability to write and speak articulately, convincingly, and inspiringly
  • Ability to relate to alumnae and friends of all ages and geographic areas and to work effectively, developing and sustaining lasting relationships
  • Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through and simultaneously manage multiple priorities to ensure goals are met in a timely manner
  • Ability to work in a close and collaborative way with members of Institutional Advancement, as well as other members of the college’s faculty and staff
  • Comfortable managing multiple projects, priorities and deadlines
  • Agreeable to extended hours (nights/weekends) specifically related to the planning and execution of special events
  • Commitment to the highest standards of customer service and professionalism
  • Compliance with the College’s Service Expectations

OTHER

  • Performs other duties as deemed appropriate by the President and/or Vice President for Institutional Advancement.

DISCLAIMER:

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification.  It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.